GENERAL TERMS AND CONDITIONS OF SALE

ARTICLE 1 — SCOPE AND DEFINITIONS

These general terms and conditions govern any provision of space and any catering and beverage service supplied by LE SOLO SRL, operator of La Fabbrica and L'Annexe, located in the Royal Warehouse of Tour & Taxis, 86c avenue du Port, 1000 Brussels.

In these terms, “the Venue” means either La Fabbrica or L'Annexe, together with the spaces belonging to them (function room, indoor terrace, outdoor terrace), as booked in the quotation. “The Hirer” or “the Client” means the natural or legal person making the booking.

The quotation in force. Every booking is based on a quotation. The quotation that applies is the last quotation sent by Le Solo SRL to the Client. The Client signifies agreement either in writing, by email or by signature, or by payment of the deposit, which constitutes acceptance of the quotation in force on that date. Earlier quotations have no effect. Should the services change during the preparation of the event, Le Solo SRL issues an updated quotation, which becomes in turn the quotation in force. It is always the quotation in force that serves as the basis for calculating the deposit and the balance (Article 5), the cancellation charge (Article 6) and the final invoice.

Any booking implies unreserved acceptance of these terms, which prevail over the Client's purchasing conditions. The particular conditions set out in the quotation supplement them; in the event of conflict, the quotation prevails.

ARTICLE 2 — HOURS OF AVAILABILITY

The Venue is made available for a maximum of 7 hours, and until 04:00 at the latest. The Hirer undertakes to return the premises in the condition in which they were handed over.

The Hirer may extend the event beyond these hours, subject to availability and against a supplement.

Smoking is prohibited in areas intended for collective use.

In the case of a dry hire of the Venue, the Hirer undertakes to return the premises in the condition in which they were handed over: cleared and tidied, with waste removed by the Hirer and by the Hirer's own means. The Client may not leave waste on site; failing which, Le Solo SRL shall be entitled to invoice the resulting removal costs in addition.

ARTICLE 3 — BOOKING AND DEPOSIT

The booking of the Venue for the requested date shall only be deemed firm and definitive upon receipt by Le Solo SRL of the deposit defined in Article 5.

Until the deposit has been received, the requested date remains available and may be allocated to another client.

ARTICLE 4 — PRICES

Prices are given for guidance, exclusive of tax, and may be changed without notice. Prices become firm upon receipt of the deposit.

Le Solo SRL reserves the right to pass on immediately any government change to VAT rates. Acceptance of a package price implies its full invoicing, even where the service is only partly consumed.

ARTICLE 5 — PAYMENT

The total price payable by the Client is that of the quotation in force. It is payable in two instalments.

1. On booking — the deposit. The Client pays 30% of the quotation in force, and in any event no less than the hire price of the Venue and its cleaning. The booking is firm and definitive only upon receipt of that deposit, in accordance with Article 3.

2. No later than 5 working days before the event — the balance. The Client pays the remainder of the price, established on the basis of the number of guests confirmed in accordance with Article 7. The full price must be received by Le Solo SRL no later than 5 working days before the event.

Where the booking is made less than 5 working days before the event, the full price is payable on booking.

Should the balance not be paid by its due date, Le Solo SRL reserves the right not to make the Venue available on the agreed date, without the Client being entitled to a refund of sums already paid or to any compensation.

Services and consumptions not included in the quotation in force and ordered during the event shall be invoiced separately, payable on receipt.

Any invoice left unpaid 8 days after its date of receipt shall automatically and without formal notice bear late-payment interest at the legal rate in force.

ARTICLE 6 — CANCELLATION

A cancellation has significant consequences: it leaves us little time to re-let the Venue, and commitments made with our suppliers and staff can no longer be cancelled free of charge. Our policy is therefore strict.

Any cancellation must be notified in writing. The date on which Le Solo SRL receives that notification determines the charge applicable.

The basis of calculation of the charge is the amount of the quotation in force. Any reduction in the services agreed less than two months before the event is disregarded: in that case the quotation in force before that reduction serves as the basis.

In the event of cancellation, for whatever reason, of all or part of the service, the Client owes the following charge:

Cancellation received more than 4 months before the date of the event: no charge is due. Sums paid, including the deposit, are refunded in full.
Cancellation received between 4 months and 2 months before the date of the event: the charge is 30% of the basis of calculation.
Cancellation received between 2 months and 30 days before the date of the event: the charge is 50% of the basis of calculation.
Cancellation received less than 30 days before the date of the event: the charge is 100% of the basis of calculation.

Sums already paid by the Client are set off against the charge due. Where they exceed the charge, the excess is refunded within 30 days. Where they fall short, the difference is invoiced and payable on receipt.

Cancellation insurance is available; it is for the Client to enquire with insurance companies.

Substitution: save with the express agreement of Le Solo SRL, the Client may not be replaced by a third party, including a co-client or sub-client.

ARTICLE 7 — NUMBER OF GUESTS

For a booking including catering, the Hirer commits at the time of booking to the minimum number of guests present on the day of the event as stated in the quotation in force. Failing any such statement, this minimum is 45 guests.

The final number of guests must be notified and confirmed in writing to Le Solo SRL no later than 5 working days before the service is provided. The number given on that date shall serve as the basis for final invoicing and for payment of the balance. A reduction in the number of participants after that date shall not reduce the invoice.

As an increase in the number of people affects the layout and the caterer's service, this figure must be final and known 2 days before the event and shall be subject to additional invoicing.

ARTICLE 8 — TERMINATION BY LE SOLO SRL

Le Solo SRL reserves the right to terminate unilaterally, without notice and without compensation, any service whose purpose would be contradictory to or incompatible:

with the corporate purpose and objectives of La Fabbrica and L'Annexe;
with the intended use of the premises hired, or which would disturb public order or be contrary to public morals.

ARTICLE 9 — FORCE MAJEURE

Events of force majeure — including flooding, fire, pandemic, decisions of the public authorities, collapse of the building, explosion, bomb threat or prolonged power failure — release Le Solo SRL from all liability in the event of suspension, interruption or non-performance of its obligations, to the exclusion of any compensation for the Hirer.

ARTICLE 10 — CAPACITY AND ACCESSIBLE AREAS

The Venue (function room, indoor terrace, outdoor terrace, etc.) is hired for a number of people fixed in advance and stated in the quotation. The Client undertakes not to exceed the capacity of the space booked.

Users must under no circumstances access the other areas of the site which do not form part of the space booked, including the areas of the other establishment operated by Le Solo SRL. Compliance with these limits is mandatory.

ARTICLE 11 — INSURANCE AND DAMAGE

For a dry hire of the Venue and/or an event open to the public, the Hirer must also take out a public liability insurance policy covering full responsibility for the event in the Hirer's charge, for the property and for the persons received within the Venue.

In all cases, the Hirer shall be held liable for any damage caused on the premises by the Hirer, by the Hirer's participants or by any item belonging to the Hirer. Reinstatement costs shall be invoiced in full. Any modification to the structures, in particular walls, floors, ceilings, lighting, etc., must be subject to the prior written agreement of Le Solo SRL and shall be invoiced to the Hirer.

ARTICLE 12 — SECURITY, THEFT AND THE CLIENT'S PROPERTY

For any dance event or student ball open to the public and involving more than 100 people, the Hirer must provide a security service and supply us, before the event, with a copy of the IBZ activity declaration (unless the security staff are contracted by Le Solo SRL).

In the event of theft, the Client undertakes to cooperate diligently with the police authorities and with Le Solo SRL in taking all necessary steps.

Vehicles, goods and property belonging to the Client, the Client's guests or suppliers remain in the custody and under the responsibility of their owners.

ARTICLE 13 — PHOTOGRAPHS AND VIDEOS

Photographs and videos are permitted throughout the hired premises. Le Solo SRL reserves the right to take photographs and/or videos of your events.

Publication of such photographs and/or videos shall be subject to your authorisation and shall serve solely to promote La Fabbrica and L'Annexe.

ARTICLE 14 — COPYRIGHT (SABAM / UNISONO)

Any event involving the playing of music or images gives rise to copyright fees (SABAM / Unisono).

For dance events held at the Venue, Le Solo SRL takes care of the prior declaration to SABAM. The corresponding fees are recharged to the Client.

In all other cases, in particular a dry hire of the Venue or where the Client is responsible for the musical or audiovisual programming, prior declaration and payment of the fees fall to the Client. Any claim for breach of those regulations shall be attributable to the Client.

ARTICLE 15 — GOVERNING LAW AND JURISDICTION

These general terms and conditions are governed by Belgian law. Any dispute arising from their interpretation or performance shall, failing an amicable settlement, be submitted to the courts of the judicial district of Brussels.

La Fabbrica & L'Annexe — Le Solo SRL · version of 10 September 2026